Please click here to access this week’s Hermes.

Half Term Clarion

Below you will find further information on:

  • Coronavirus / Covid-19 Update (all parents)

  • Effort Cards (all parents)

  • Term Dates (all parents)

  • Year 8 Trial Exams (Year 8 parents)

  • Transition to Year 9 Presentation (Year 8 parents)

  • AS Tracking (all parents)

  • Year 6 French Trip – May 2020 (Year 6 Parents)

  • Year 6 French Trip – September 2020 (Year 5 Parents)

  • Drama Junior Forms Production (Junior Forms parents)

  • Drama LAMDA Examinations (all parents)

  • Word Book Day, Thursday 5th March (all parents)

  • CBBC Britain’s Best Young Artist Competition (all parents)

  • Early Morning Swim Training (all parents)

  • Schola Cantorum (all parents)

  • Chapel Arts Concert (Music Scholars parents)

  • Starting and Stopping Music Lessons (all parents)

  • Dean Close Community Clay Pigeon Shooting, 6th March (all parents)

  • Dean Close Community Golf Day, 23rd March (all parents)

  • Parents’ Activities (all parents)

  • Social Media (all parents)

  • Prayer Fellowship Dates (all parents)

  • Ultimate Activity Camps (all parents)

  • My Stage School (all parents)

  • Personal Items Brought into School (all parents)

  • Cars on the School Site (all parents)

  • Database Updates (all parents)

  • Medical Matters (all parents)

General notices

Coronavirus / Covid-19 Update (all parents)

Please click here for information

Effort Cards (all parents)

Effort cards for all pupils are published today and are available via the Parent Portal. Please click here for further information.

Unfortunately, due to Mr McVittie’s illness, there are no music effort grades for his students. However, if you have any concerns about your child’s effort in this subject please contact Mrs A. Godley (Deputy Director of Music)

Term Dates (all parents)

Please click here for information

Year 8 Trial Exams (Year 8 parents)

Please click here for Year 8 trial exams timetable and click here for letter from Mr Donnelly.

Transition to Year 9 Presentation (Year 8 parents)

On Tuesday 17th March all Year 8 pupils will attend a presentation from Jacquie Davies, the Head of Pastoral at DCS during prep (4.35-5.30pm).  This will mark the beginning of a programme about the transition to Year 9 which aims to equip pupils for the next stage of school life and gives them the opportunity to ask questions and discuss expectations and concerns. This is a compulsory event and pupils unable to attend should inform Mr Gould, in advance.

AS Tracking Information (all parents)

Please click here for information

Year 6 French Trip – May 2020 (Year 6 Parents)

Thank you for your payments, providing passport details and granting consent for your child to go on the trip.  An information evening will be held prior to the trip where the itinerary and relevant information will be shared with you.

Any queries, please contact Mr Veron,

Year 6 French Trip – September 2020 (Year 5 Parents)

Thank you for your payments, providing passport details and granting consent for your child to go on the trip.  Please ensure all payments have reached the school by April.

Any queries, please contact Mr Veron,

Drama Junior Forms Production (Junior Forms parents)

‘Alice in Wonderland’ will be performed on Wednesday 25th and Thursday 26th March at 7pm in the Centenary Hall.  Tickets (free of charge) will be available on the Bacon Theatre website www.bacontheatre  This is polite request for any unwanted tickets to be returned asap to the front office, allowing everyone to have the opportunity to see the production. Your encouragement of line and lyric learning over the half term break will be much appreciated.

Drama LAMDA Examinations (Years 6-8 parents)

LAMDA Exams for Year 6, 7 & 8 pupils take place at school on Thursday 12th March.  A timetable will be posted on the two drama notice boards.  All pupils must ensure that exam pieces are typed up, all words are securely memorised, and the discussion element of the exam is practised.

Word Book Day, Thursday 5th March (all parents)

World Book Day is yet another great occasion for all of us – pupils, parents and staff to celebrate the joy that books bring to us in lots of different ways:

Advanced warning for all – Yes – we are dressing up this year!

Dress up as a book character.  Year 8s, you have trial exams and therefore must come in school clothes, but possibly will be allowed to change after you have finished your last paper!  We encourage all children to come dressed as a character from a book.  Have fun over half term planning what to wear and ‘accessorise’ if you can!  An extra challenge to pairs of children, or even larger groups:  how about agreeing on a book, and each of you coming as a different character from that chosen novel?  Or, all come as the same character, identical!

Please remember, you are requested to bring in a £1.00 contribution to be donated to the Roald Dahl Marvellous Children’s Charity, for the privilege and the fun of dressing up on the day, a very worthwhile charity helping sick children.

  • Story Reading by Year 7s: Older pupils will be introducing and reading extracts of their favourite novels to young pupils in the school at break time.
  • £1.00 book tokens will be given to every pupil – valid from end of Feb! These tokens allow children to buy specifically published ‘£1 books’ from a variety of shops including W.H.Smiths and Waterstones, or get £1.00 off a wide range of other books in store.  English teachers will distribute tokens in the week after half term.
  • Developing Library research skills: English teachers will be challenging their pupils to improve their library research skills, running specific activities in the Library.
  • Reading Buddies: Children from different year groups ‘buddying-up’ during lesson time to tell each other about the books they are enjoying reading.  Some classes may buddy-up with Dean Close Pre-Prep children, as well as buddying within the Prep School.
  • Quizzes, competitions, activities, and CD audio-books to listen to, in the Library during breaktimes. AND, who knows, the Book Police might just turn up as well, ready to arrest children who are not seen to be reading avidly!
  • What shall I read next? Go to the DCPS website for our book lists and suggestions.  Find books in the DCPS Library: our Library has several thousand books; novels, non-fiction, graphic novels and magazines.  There really is ‘something for everyone!’.  Find books at home or in town:  half term is a great time for children to get to their local book shop, their local library and also to scan the book shelves at home.

Any queries, please contact Mr Shelley,

CBBC Britain’s Best Young Artist Competition (all parents)

Are you Britain’s Best Young Artist?  CBBC is searching for the UK’s Best Young Artist.  If you’re aged between 9 and 14 and are a talented artist then CBBC would love to hear from you!  To apply simply go onto the CBBC website and download the online application form and follow the instructions.  They will then be in touch with you if you are successful.  Go on and give it a go!  Good luck!

Any queries, please contact Mrs Sutherland, Head of Art

Early Morning Swim Training (all parents)

Early morning swim training will take place as usual on Monday 24th and Tuesday 25th February, the first week back after half term.

Any queries, please contact Mrs Moss, Swimming Co-ordinator.

Schola Cantorum (all parents)

On Wednesday 26th March, Ash Wednesday, Schola Cantorum will be singing Choral Evensong in Tewkesbury Abbey at 5.30pm.  The music will include Psalm 51 Allegri (Miserere).  All are very welcome.

On Thursday 19th March Schola Cantorum will join with the Dean Close Chapel Choir to sing Evensong in the School Chapel.  All are very welcome.

Chapel Arts Concert (Music Scholars’ parents)

As per the letter you have already received regarding this concert, just a reminder that the Chapel Arts Concert will take place on Friday 28th February at 1.00pm.  Pupils will be provided with a packed lunch (already chosen and ordered) and will travel to the venue in Knapp Road, Cheltenham, GL50 3QQ by school minibus.  No tickets are required for this concert, which is expected to last approximately 40-45 minutes.  It would be lovely if you could join us for what promises to be a wonderful concert in a fabulous setting.

Starting and Stopping Music Lessons (all parents)

Please can we remind parents that the deadline for signing up for music lessons starting in the Trinity term is Friday 27th March, 2020.  To stop lessons requires a whole terms notice.  If you wish your child to stop lessons at the end of the Trinity term, you must inform us at the beginning of the Trinity term in April 2020.  Music tuition is currently £245 per term (based on 10 lessons), together with £40 to hire an instrument, should this be necessary.

If you wish to start or stop an instrument, or for any other inquiries of a musical nature, please email Mr McVittie or Mrs Godley at

Dean Close Community Clay Pigeon Shooting, 6th March (all parents)

Please click here to access further information.  Join Old Decanians, Staff, Current and Past Parents at Ian Coley Sporting for a morning’s shooting and tuition.  Suitable for beginners and advanced shots.  Limited spaces available.

Dean Close Community Golf Day, 23rd March (all parents)

Please click here to access further information.

Parents’ Activities (all parents)

Do you fancy a hit around each week?  Join us on court!  We would like to promote the availability in the Beginner’s Group, which runs weekly in term time on Mondays, from 8.30am to 9.30am with Tom Harris.  If you haven’t picked up a racket before and would like to give Tennis a try, or if you are a little rusty and want to ease back into your game, they why not come along to the sessions after half term.

We also run Cardio Tennis each Wednesday during term time, from 9.00am to 9.45am which you can just come along to each week with either Jason Poole or Tom Harris.

All sessions take on the Shelburne courts near the School Sports Hall.

If you are interested in attending, please contact Lydia Day on 01242 267431 or

Social Media (all parents)

If you don’t currently follow Dean Close on Facebook, we strongly encourage you to visit our page where we post lots of news, photos, videos and details of upcoming events.  The page link is

We also have #DeanFlix on YouTube, you can follow us on Twitter @DeanCloseSchool, or even Instagram @deanclose_prepschool

Prayer Fellowship Dates (all parents)

At Dean Close we believe in the importance of prayer in underpinning all that we are and do as a school.  The Prayer Fellowship is therefore seen as an essential part of supporting and upholding the school.

The Prayer Fellowship is an informal gathering of parents from the Pre-Preparatory, Preparatory and Senior schools, who meet over coffee to pray for the whole School.  Everyone is welcome to come along.

We meet from 8.30-9.30am at Dean Close House, for coffee followed by prayer.  Lent Term Dates:  Friday 6th and Friday 20th March.

Ultimate Activity Camps (all parents)

Ultimate Activity Camps will again be running their fun and engaging holiday programmes for children aged 4 to 14m at Dean Close School during the Easter and summer holidays as well as October half term.  Ultimate Activity Camps work with some of the best independent schools in the country and have a strong reputation for quality holiday programmes.  Days run from 8.30am until 5.15pm.

Easter Holiday dates:              6th – 9th April and 14th -17th April

Summer Holiday dates:           13th July – 21st August

October Half Term dates:      26th – 30th October

Book before 10th March to take advantage of their early booking offer.  See their website for full details of their activities and offers or call their friendly and helpful customer service team on 0330 111 7077.

Please click here for further information.

My Stage School (all parents)

My Stage School are delighted to be holding their Easter and Summer Schools at Dean Close Prep School in our fabulous Centenary Hall.

Children of all abilities aged 4 – 18 are welcome, as we work towards a large scale, professional production, with full lighting and sound, on the last day in full costume.  All children have an equal part in the show.

Click here for more information including details of the theme of shows and contact details.

Personal Items Brought into School (all parents)

All Houses are fully resourced with games for pupils to play and there are also numerous soft balls provided for pupils to play with at break-times and lunchtimes. We actively encourage pupils to play with these resources, but recognise that some pupils prefer to play quieter and less active games. Therefore, Match Attack / Pokemon cards (and similar type cards), and any other toys brought into school from home have historically provided an alternative source of entertainment.

We constantly reiterate to pupils that they have to be prepared for the possibility that their cards or toys may, in certain circumstances, become mislaid or damaged.  The School will not take responsibility for these circumstances but will assist, when time allows, in resolving any potential conflict situations. If any toys or cards are found in lessons and become a hindrance to teaching and learning, they will be confiscated immediately.

In certain situations, it is appropriate for a very small minority of children to have an object to hold that helps them to concentrate if it has been specifically suggested by the Learning Support Department.

Cars on the School Site (all parents)

Thank you for your care in dropping off your child at the start of the school day.

We would like to remind you of the following:

  • Please use the drop off area outside the Centenary Hall where a member of staff will be happy to help your child out of the vehicle.
  • Please refrain from parking your vehicle on the road outside the Fortfield boarding house as this causes vehicles to back up onto the Lansdown Road and also means that others find it difficult to park in the spaces opposite.
  • The speed limit in the school grounds is five miles per hour to ensure the safety of all of our community.
  • The safety of everyone on our site is of paramount importance. Therefore, the School asks that no one parks on the grass verge of the public highway outside the School drive or within 15 feet of a junction. Vehicles, so parked, can create other driver blind spots which could lead to an accident. This especially applies to the school exit onto Lansdown Road, the site of several previous collisions.
  • Please could all members of the school community be aware that there are marked disabled parking spaces at the front of the School. It is important that these are only used by registered disabled badge holders. It is most inconvenient if these spaces are blocked by other cars at any time.
  • Please take care when exiting the school gates as pedestrians may be walking on the path.

Database Updates (all parents)

The School Office needs to ensure that all details held on the database are up-to-date and comprehensive.  The information is held confidentially within School so that we can contact you quickly if there is ever an emergency and to comply with our legal obligations.

Please advise of any amendments or additions using the attached form, including any other information you feel is important to share with the School’s staff (e.g. serious allergies, etc.).  Please check mobile telephone numbers and email addresses as these can change more frequently than other contact details.  If you live overseas, we also need the details of your child’s UK guardian.  Please hand in this sheet to the School Office as soon as possible, or email Mrs Smith at  Click here for Database Update Form.

Medical Matters (all parents)

Nut and Seed Allergies.  Please be aware that some pupils have serious nut and seed allergies. We would therefore ask that no food is brought into school or the boarding houses that contains nuts or seeds.

Medical Information.  If your child’s medical or dietary needs have changed since entering the School please email the medical centre so that our records can be kept up-to-date.

Asthma.  Pupils with asthma must carry their own inhaler at all times.  We also ask that a spare inhaler, which can be kept at School, is handed into the School Office on the first day of term.

Message from the Bursary (all parents)

Parents and pupils are reminded that the school premises are closed during the holidays.  For the sake of residents and paying customers, and to avoid liability issues, permission will not normally be given for use of facilities.

If you need access to the School, for example to collect something that has been left behind, please contact the Estates Department on 01242 258050 so that arrangements can be made.