It gives us great pleasure to welcome back those of you who are existing parents and guardians, and indeed those of you who are joining Dean Close for the first time.  

This Weekly Mailing provides the Portal which will give you information about forthcoming events, trips and excursions, reminders about dress code, policies, and a host of other exciting news. I trust that you will find this helpful. 

We try to limit the amount of email traffic to parents for obvious reasons, but this Weekly Mailing is a valuable source of information so do please endeavour to read through it. 

This weekend sees the arrival of our new international boarders and we look forward to settling them into their new surroundings. 



Lower 6th Induction Outing – Monday 6 September

Shape Of The Week 2021

Start of Term Arrangements 

Year 9 – 4th Form

Year 10 & 11 – Remove & 5th Form

Year 12 – Lower 6th

Year 13 – Upper 6th


Face Masks 

As a school we have taken the decision to approach the start of term cautiously and continue to prioritise the safety and well-being of our pupils, their families and our staff. We want to ensure that all staff and pupils are feeling confident and secure as they settle back into routines. 

As such face coverings will be required when entering a classroom, internal corridors, buses, and the dining hall until seated. 

This decision will be reviewed on Saturday 11 September. 

In the meantime it is vital that pupils adhere to the guidelines outlined below: 


  •  Pupils must wear masks on entering all academic buildings  
  •  Pupils must put on their masks before standing up to leave a classroom  
  •  Pupils must wear masks while queueing to enter the Dining Hall 
  •  Pupils must wear masks in the Dining Hall at all times, unless they are sat down. 


  •  Once inside the classroom and sat down, they will be allowed to remove masks  
  •  Pupils do not need to wear masks inside their House rooms 
  •  Pupils do not need to wear masks while moving around the campus outdoors. 

In summary: 

In all buildings apart from Houses & House rooms the following principle applies:  



Bus Service 

Please see the attached document for more information about the Cheltenham Independent Schools Bus Service provided by Pulham & Sons, along with details of the cost of this service. If you have any further queries please contact in our Estates Office. 


Day Pupil Drop Off 

  • Pupils need to be on site by 8.20am 
  • As many pupils as possible are urged to walk or cycle to school 
  • Drop off is via Estates Drive (POST CODE: GL51 6EP), no drop off on Shelburne Road please 
  • There is a turning circle in Front of the Music School (see below) and we urge pupils to exit vehicles as quickly as they can please. 
  • Sports Hall Drive is NOT a drop off option for Senior pupils 


Michaelmas Term Calendar 

Pupils will be issued with instructions on how to upload the School Calendar to their mobile devices. The Calendar is also available online via our website, and this is where we will publish any updates and amendments throughout the course of the year.  

For those parents who are wanting to upload the School Calendar to smart phones, google calendar or similar, you are able to use the following URL: 

Term dates for rest of the academic year can be found by following this LINK!


Bags for all Lower School Pupils  

All pupils in the Lower School (Fourth, Remove & Fifth) are required to use a bag to carry their books to and from lessons. Pupils can purchase their own bag, but it must be dark in colour, free from large logos and provide some protection from the weather. The bag only needs to be big enough to carry work for up to three subjects at a time, anything much bigger will encourage overloading. We are hoping that this will facilitate better organisation and fewer lost books and folders. 


Water Bottles 

In order to help maintain hygiene, each pupil will be required to bring their own named water bottle to school, which they can refill at the various filling stations around the site. 


Connecting to the School IT Services 

Pupils who are wanting to prepare themselves early can follow the instructions on the attached sheet to login to the school email system on Office 365, iSAMS Student App and prepare their devices to connect to the School WiFi by downloading the Secure Certificate. Staff will be on hand to assist pupils with this process once they arrive, so this is not essential. 


Parent Portal & iSAMS Parents App 

Please see attached, the detailed instructions for logging into the Parent Portal and subsequent use of the iSAMS Parent App. This gives instant access from your mobile device to a great deal of information about your child’s daily activities at school, including their timetable, reports and sanctions, if they have any. 

If you are a new parent to Dean Close and have not received an email detailing your Registration details to the Parent Portal, then do please contact our Database Manager on 

For existing parents, please use your normal login details associated with your Parent Portal Account. 



Sport & Co-Curricular Portal 

We have recently added a separate login for Parents onto the SOCS Portal which we use for all our sport and co-curricular activities. Using the email address which is registered with Dean Close, you will be able to activate your account. 

Click the “Parent” tab and click “Activate Account” link to access the account activation page. Click here for more help. 


House Contact Details – Pastoral Care 

Please see below the details for contacting the House and Housemaster (HsM) or Housemistress (HsM) by mobile phone and email. 

There will be four main channels of communication: 

  1. House mobile phone  
  2. Housemaster or housemistress mobile phone 
  3. House email address 
  4. Housemaster or housemistress email address by surname. 

The numbers and email addresses are as follows: 

House  HsM Phone  HsM email 
Brook Court  07341 885046  
Fawley  07469 140351 
Gate   07469 140585  
Shelburne   07884 666218  
Tower   07486 289452  
Turner   07884 667534  
Dale  —–  bpprice@deanclose.or.guk 
Field   —–  
Hatherley  —–  
Mead   —– 
House  House Phone  House email 
Brook Court  07884 667292  
Fawley   07884 667287  
Gate   07884 667294  
Shelburne   07884 667293  
Tower   07884 666192 
Turner   07884 667295  
Dale   07584 356954  
Field   07825 413580  
Hatherley   07825 214315  
Mead   07469 159824  

If you have any questions or require further clarification about any aspect of Pastoral Care please contact the relevant HsM, or Mrs Davis (Deputy Head – Pastoral) on 

Please see below the Post Codes for the various Boarding Houses: 


It is very important to note that Dean Close School is a NUT and Sesame Free School. Our catering staff stick fastidiously to very strict guidelines, which can be compromised when pupils bring nut products onto the school site. If you have any queries in this regard please do not hesitate to contact the Health Centre on 


Leave of Absence Requests 

Any request for Leave of Absence during term time needs to be submitted to the Deputy Headmaster ( via the Housemaster, well in advance. Leave is only granted in exceptional circumstances as any absence from lessons, places additional pressure on the pupils to catch up on work that they have missed.  


Sports Sessions – Tuesday 7 September 

All pupils have Sport during Curriculum time on Tuesday 7 September, so it is important that they bring the appropriate kit into School.  


Road Safety 

Parents are asked to remind their sons and daughters that, when they are crossing Shelburne Road and Lansdown Road in particular, they should always cross at the pedestrian crossing. 


Pupils Driving Into School – 6th Form Only 

In order for us to ensure the safety of all our pupils, it is essential that we obtain certain details. If your son or daughter intends to drive to School in the near future, we would be grateful if you could carefully read the attached letter and then complete and return the proforma at your earliest convenience to the Front Office. We really appreciate your assistance in this regard. 


Opro Mouthguard Fittings 

9 September 2021 

Please see the attached letter from Mr Baber-Williams relating to Mouthguard fittings in September. These are ordered directly through the supplier, but if you have any questions, please contact or 


The Week Ahead 

CLICK HERE to access the Live Website Calendar. 

If you have any queries or comments, please contact