Hermes

Please click here to access this week’s Hermes.

Half Term Mailing

Below you will find further information on:

  • Term Dates (all parents)

  • The Parents’ Guide to Sports Day (all parents)

  • The Parents’ Guide to Speech Day (all parents)

  • Early Morning Swim Training (all parents)

  • Year 3 Rainforest Day (Year 3 parents)

  • Year 4 Viking Day (Year 4 parents)

  • Last 4 weeks of Term for Year 8 (Year 8 parents)

  • Speech and Drama (all parents)

  • Music Notes (all parents)

  • Family Space Charity (all parents)

  • Choristers on Tour (all parents)

  • Forest School (Year 8 parents)

  • Cheltenham Science Festival (all parents)

  • Art Department Budgie Sitting (all parents)

  • Christian Union Move Up (all parents)

  • Chaplaincy Trip – Reboot London (all parents)

  • Prayer Fellowship Dates (all parents)

  • Ride for Ryder (all parents)

  • Inter-Schools Show Jumping Competition (all parents)

  • Ultimate Activity Camp (all parents)

  • Dean Close Summer Hockey Camp (all parents)

  • Bacon Theatre (all parents)

  • School Shop and Uniform Exchange News (all parents)

  • Medical Matters (all parents)

  • Parent Groups on Social Media (all parents)

  • Personal Items Brought into School (all parents)

  • Dean Close on the Internet (all parents)

  • Updating of parental details on the school’s Database (all parents)

  • Message from the Bursary about access to the School in the holidays (all parents)

General notices

Term Dates

Trinity Term 2019

Half Term:      Friday 24th May (3.45pm after Chapel) – Sunday 2nd June

(Boarders return 6.00pm)

End of Term:  Saturday 29th June 1.00pm at the end of Speech Day

 

Michaelmas Term 2019

Start of Term: Monday 2nd September – Boarders return by 6.00pm

Tuesday 3rd September – Day pupils return by 8.15am

Exeat:              Friday 27thSeptember (3.45pm after Chapel) – Sunday 29th September

(Boarders return after 6.00pm)

Half Term:      Friday 18th October (1.00pm after House Cross-Country) – Sunday 3rd November

(Boarders return after 6.00pm)

Exeat:              Friday 22nd November (3.45pm after Chapel) – Sunday 24th November

(Boarders return after 6.00pm)

End of Term:  Friday 13th December (12.45pm after Carols by Candlelight)

 

Lent Term 2020

Start of Term: Monday 6th January – Boarders return by 6.00pm

Tuesday 7th January – Day pupils return by 8.15am

Exeat:              Friday 24th January (4.00pm after House Swimming Gala) – Sunday 26th January

(Boarders return after 6.00pm)

Half Term:      Friday 14th February (3.45pm after Chapel) – Sunday 23rd February

(Boarders return after 6.00pm)

Exeat:              Friday 6th March (3.45pm after Chapel) – Sunday 8th March

(Boarders return after 6.00pm)

End of Term:  Friday 27th March (12.45pm after Chapel)

The Parents’ Guide to Sports Day (all parents)

Please click here for The Parents’ Guide to Sports Day.

The Parents’ Guide to Speech Day (all parents)

Please click here for The Parents’ Guide to Speech Day.

Early Morning Swim Training (all parents)

Please see below the plans for early morning swim training for the last 4 weeks of term:

Week 6: Early morning swim training as usual on Monday 3rd June and Tuesday 4th June

Week 7: No early morning swim training (Year 8 leavers’ trip)

Week 8: Early morning swim training as usual on Monday 17th and Tuesday 18th June

Week 9: No early morning swim training (Last week of term)

Year 3 Rainforest Day (Year 3 parents)

On Monday 3rd June, our first day back after half term, Year 3 children will enjoy a ‘Rainforest Day’ as part of their Humanities topic.  Everyone is invited to come in Rainforest fancy dress.

Year 4 Viking Day (Year 4 parents)

On Tuesday 4th June, Year 4 will be taking part in their ‘Viking Day’ run by a visiting Viking ‘Jarl’ as part of their History topic this term.  Pupils can come to in ‘Viking dress’ for the day.

Last 4 weeks of Term for Year 8 (Year 8 parents)

Please click here to access a document detailing pertinent information concerning Year 8 pupils in the last 4 weeks of term.

Speech and Drama (all parents)

The Senior Play 2019

The school play (yet to be revealed) will be performed at the end of the Michaelmas Term. Auditions will take place on Tuesday 11th and Thursday 13th June, with re-call auditions on Friday 14th June, from 4.30pm to 6.15pm.  All pupils who will be in Year 6, 7 and 8 from September are invited to audition.

Extracurricular Speech and Drama Lessons

Requests to start Speech and Drama lessons in the Michaelmas Term need to have been received by the end of the Trinity Term. An email requesting lessons should be sent to Mrs Lynne Lawrence, Director of Drama and Dance at Dean Close Prep School – llawrence@deanclse.org.uk

Extracurricular Dance Lessons

Requests to start Dance lessons in the Michaelmas Term need to have been received by the end of the Trinity Term. An email requesting lessons should be sent to Mrs Lynne Lawrence, Director of Drama and Dance at Dean Close Prep School – llawrence@deanclose.org.uk

Music Notes (all parents)

Regrettably, we have had to postpone ‘Battle of the Bands’, which was to be on Saturday 8th June, in order to have more time to prepare the Year 8 bands. This event will still take place, but has now been amalgamated with the Leavers’ Concert on Friday 21st June, at 6.30pm. Pupils who missed the Ensemble and Popular Music competition finals because of the clash with Hockey Nationals will still be invited to play at this event, as previously agreed. Therefore, the Leavers’ Concert will be a different offering from previous years, but nonetheless promises to be a fun-filled musical celebration. We hope to see many of you there.

Unfortunately, we have also taken the decision to cancel the Chapels Arts concert on 14th June. Many apologies for any disappointment this regrettable cancellation may cause. All other musical events in the second half of term will take place as per the calendar.

Starting and Stopping Music Lessons

Please can we remind parents that the deadline for signing up for music lessons starting in the Michaelmas Term, is Friday 28th June 2019.  To stop lessons requires a whole term’s notice.  If you wish for your child to stop lessons at the end of the Michaelmas Term, you must inform us by the end of the first week of the Michaelmas Term.

Failure to do so will result in full payment of a term’s fees, even if the student does not attend lessons. To stop lessons at the end of the Michaelmas Term, we should have received notice from you at the beginning of September.  To stop lessons at the end of the Lent Term, notice will be due at the start of January.

Any queries, or if you wish to start or stop an instrument, please email Mrs Godley at dcpsmusic@deanclose.org.uk

Family Space Charity (all parents)

Family Space, our chosen charity for this year, are often asked by needy parents for disposable nappies. They are an expensive necessity for a relatively short period of time and for some, a source of constant worry because the daily need can outweigh the ability to provide them.  Family Space are wonderful at stepping in and meeting that need and Dean Close Prep School are going to support them once more this term.

On Sports Day, all pupils will be asked to donate a pack of disposable nappies for Family Space’s nappy-bank. These will be used to create a structure that will try to beat the height set by the school high jump record.

Please can all boarders return after half term with a pack of nappies to donate at this event.

Any queries please email Mrs Hunt at alhunt@deanclose.org.uk

Choristers on Tour (all parents)

This summer the Choristers are going to Sweden to sing in Uppsala and Vasteras. They are fundraising for the tour and to support the school’s charity, Family Space.  If you’d like to support them, they’ve just launched two projects.

Bag2School collection – lots of bags in the Houses for parents to pick up and fill with second-hand clothing, shoes, bedding etc. Please bring in bags on Wednesday 5th June and leave in Hardy Music.  Click here for more information.

Witness the Fitness – the boys are going to be walking from Dean Close to Tewkesbury Abbey on Sunday 16th June. It’s a total of 12 miles and they’d be delighted if you’d sponsor them.

http://uk.virginmoneygiving.com/fund/WitnessTheFitness2019

If you’d like to join them on the walk, you are so welcome, but we would ask for a minimum donation of £5.

Forest School (Year 8 parents)

Year 8

On Sunday 16th June, from 6.30 – 8.30pm, there will be an opportunity for those who would like to spend some time in Forest School to join Mrs Hunt to cook on an open fire and to be outside in the woods at the end of a day with friends.

Places are limited. To book your place, please email Mrs Hunt, alhunt@deanclose.org.uk

Cheltenham Science Festival (all parents)

How does food production currently affect the environment? What foods will we eat in the future? Why not come to the Dean Close stand in the Discover Zone at the Cheltenham Science Festival 4th-9th June and find out more?  One solution to reduce the environmental impact of food production is the farming and consumption of insects as they are easy to farm and use little energy to do so.  Already 2.5 billion people eat insects around the globe!  Take the Dean Close Bushtucker trial on the Dean Close stand and tell us if you think insects are the food of the future!  If you don’t fancy a cricket Caesar salad an alternative is to become vegan which means not eating any kind of animal produce. We will also be putting your taste buds to the test with a chocolate button challenge.  Could you tell the difference between regular and vegan chocolate?  Come and find out!  The Dean Close team look forward to seeing there!

Art Department Budgie Sitting (all parents)

Our Art Department budgies need budgie-sitting over half term and the summer holidays. Please contact Mrs Sutherland lasutherland@deanclose.org.uk

Christian Union Move-Up Sessions (all parents)

To aid the transition between the Christian Union groups as Year 4 becomes Year 5 and Year 6 becomes 7, we will be having special move-up sessions across our CU groups after half term.

On Monday 10th June, Year 4 JCUers will be invited to attend MCU instead, and Year 6 MCUers will be invited to attend SCU instead, just for that week.

Please note the time change for any Year 6 attendees:  SCU takes place at the later time of 5.15pm-6.00pm and so they will need to be picked up at 6.00pm from the front of school.

On Wednesday 19th June, we will be inviting Year 8s to attend the Senior School CU.  This involves games, sung worship and a short talk with some kind of reflection.  This takes place at 5.45pm and ends at 6.30pm.  Pupils will be picked up from houses and taken over to DCS beforehand; they are welcome to stay to dinner with the CU group and can be picked up from the Senior School at 6.30pm, or at 7.00pm if they are staying to eat.

If your child would like to attend, please email Mr Wilding tlwilding@deanclose.org.uk or Miss Huang xyhuang@deanclose.org.uk.  Any Year 8 pupil is welcome, whether or not they are SCU regulars.

Chaplaincy Trip – Reboot London (all parents)

The Chaplaincy, in conjunction with other youth groups in Cheltenham, are organising a trip to Reboot London 2019. This is an interactive day for 12 to 18 year olds to ask their big questions about God, Christianity, faith, life and more.  Hosted globally in cities all around the world, an expert team of speakers and apologists from the Zacharias Trust provide a space for teens to ask any questions, no matter what their worldview or personal persuasion.  Everything from evolution, the reliability and origins of the Bible, to the essence of human identity and mental health will be discussed; all questions are welcome and mutual engagement encouraged.

This year the host is Marvel actor Warner Miller and there will be worship, Q&A sessions using live-streaming technology and engaging talks. We expect there to be something in the region of one and a half thousand young people attending and we would love to add to that number.

All pupils who would like to attend have been allowed to be released from School commitments during the Saturday. At the moment the details are provisional, dependant on final numbers, but we expect to travel by coach and for the following details to be at least ballpark accurate.  Please use the portal below to make a booking and don’t hesitate to ask any questions: jcash@deanclose.org.uk To sign up, please visit the Trinity Church website: www.trinitycheltenham.com

Date: Saturday 21st September 2019

Time of departure: 07.30am (tbc)

Time of return arrival: 19.30pm (tbc)

Venue: Westminster City Hall, Parliament Square, London

Cost of ticket and return coach: £30.00

Reboot Website: www.rebootglobal.org

To sign, please visit the Trinity Church website: www.trinitycheltenham.com

Prayer Fellowship Dates (all parents)

At Dean Close we believe in the importance of prayer in underpinning all that we are and do as a school. The Prayer Fellowship is therefore seen as an essential part of supporting and upholding the School.

The Prayer Fellowship is an informal gathering of parents from the Pre-Preparatory, Preparatory and Senior schools, who meet over coffee to pray for the whole School. Everyone is welcome to come along.

We meet from 8.30-9.30am at Dean Close House, for coffee followed by prayer.

Trinity Term dates:

Saturday 25th May (Commemoration Day) – 2.30pm in the Old Vestry Classroom, DCS.

Friday 14th June, 8.30 – 9.30am at Dean Close House.

Saturday 29th June (Speech Day) – 10.00 – 10.30am in CH1 in the Centenary Hall, DCPS.

Any queries, please email our Parent Representative: deancloseppf@tenastic.com.

Ride for Ryder (all parents)

Come and join us on one of the longest running, best loved charity cycling events in the Cotswolds and raise vital funds for Sue Ryder, Leckhampton Court Hospice on Sunday 23rd June 2019.

Click here for more information or to sign up, visit: www.sueryder.org/rideforryder

Inter-Schools Show Jumping Competition (all parents)

Click here for more information

Ultimate Activity Camps (all parents)

Click here for more information

Dean Close Summer Hockey Camp (all parents)

This summer we are running a Summer Hockey Camp from Monday 19th to Thursday 22nd August for children aged 7 to 11 years old in the mornings and children aged 12 and over in the afternoons.

Sessions cost £25.00 with a 10% discount if you book for all 4 days.

Click here for more information. To book a place, please contact Lydia Day, 01242 267431 or email enquiries@deanclosevenues.co.uk. Alternatively, you can book online: www.deanclose.org.uk/courses

Bacon Theatre (all parents)

Click here for more information

School Shop and Uniform Exchange News (all parents)

Our thanks go to all the parents and pupils for their support for a great year in the shop. As ‘back to school’ is approaching, donations of uniform to the Uniform Exchange will be gratefully received, especially sportswear.

It is that time of year in the Shop calendar when we are preparing for the fitting season ahead for new pupils and those moving up the school.

Pupils moving up from Year 8 to Year 9

Pupils will need to order their uniform from the online shop, www.schoolblazer.com.  Sports kit should still be purchased from the School Shop, although those pupils moving up from Year 8 will have most of the sports kit already, so don’t need an appointment.

The Shop has already begun fittings for September 2019, please contact Kate Wood to make an appointment: kwood@deanclose.org.uk or 01242 258016.

School Shop Opening Times

The School Shop is only open during term time, and closes each day between 12.30pm and 1.00pm.

Monday           8.00am – 4.00pm

Tuesday           9.30am – 6.00pm

Wednesday     9.30am – 6.00pm

Thursday         9.30am – 6.00pm

Friday              8.00am – 4.00pm

Saturday          10.00am – 3.00pm

Appointments for September intake of pupils begin this term.

School Shop Summer Holiday Opening Times

Tuesday           2nd July, 9th July, 16th July, 23rd July        10.30am – 2.30pm

Thursday         4th July, 11th July, 18th July, 25th July      10.30am – 2.30pm

Thursday         22nd August                                          9.30am – 5.00pm, appointments only

Friday              23rd August                                          9.30am – 5.00pm, appointments only

Saturday          24th August                                          9.30am – 2.00pm, appointments only

Sunday             25th August                                          Closed

Monday           26th August (bank holiday)                   Closed

Tuesday           27th August                                          9.30am – 5.00pm, appointments only

Wednesday     28th August                                          9.30am – 5.00pm, appointments only

Thursday         29th August                                          9.30am – 5.00pm, appointments only

Friday              30th August                                          9.30am – 5.00pm, overseas appointments

Saturday          31st August                                           9.30am – 2.00pm, first come first served

Sunday             1st September                                      Closed

Monday           2nd September                                     10.30am – 7.00pm, first come first served

Tuesday           3rd September                                     Normal opening hours

Medical matters (all parents)

Sickness “48 hour rule”

From time to time children are sick (vomit) either at home or at school. Unfortunately it is not possible to distinguish between the causes, and therefore it is essential that the same rule of exclusion applies in all cases of vomiting or Diarrhoea. In the Health Protection Agency document, “Guidelines for the Control of Infection and Communicable Disease in School and Early Years Settings”, the guidance is:

Diarrhoea and Vomiting exclusion

Diarrhoea and/or vomiting commonly affects children and staff and can be caused by a number of different germs, including viruses, parasites and bacteria. Infections can be easily spread from person to person (by unwashed hands), especially in children. In general, it is recommended that any staff member or child with diarrhoea and/or vomiting symptoms must stay away or be excluded from the school or early years setting until they have been free of symptoms for 48 hours (the ‘48 hour rule’) and feel well. Personal hygiene whilst ill must be very strict. If your child is sick at school, we will ask you or your emergency contact to take your child home. They should not return for 48 hours. We appreciate that this is inconvenient in many cases, and you may not believe your child is ill, but you will appreciate that we do this in all cases and it should reduce the risk of infection for all children in school.  As an example, if your child is sick at lunchtime on a Tuesday, they should not return to school until after lunch on Thursday, provided there have not been any further episodes of vomiting. Pupils should also not swim for a week after vomiting or diarrhoea. Thank you for your understanding with this.  Further guidance on infection control may be found on the Public Health England Website.

Nut and Seed Allergies (all parents)

Please be aware that some pupils have serious nut and seed allergies. We would therefore ask that no food is brought into school or the boarding houses that contains nuts or seeds.

Medical Information

If your child’s medical or dietary needs have changed since entering the School please email the medical centre medical@deanclose.org.uk so that our records can be kept up-to-date.

Asthma

Pupils with asthma must carry their own inhaler at all times. We also ask that a spare inhaler, which can be kept at School, is handed into the School Office on the first day of term.

Parent Groups on Social Media (all parents)

Please can we remind parents to be especially careful in what they choose to post on social media sites and parent group chats. We recognise the usefulness of such forums, but would impress upon the importance of retaining the anonymity of all those spoken about as well as any specific details of situations arising. As a school, we will take action when pupils’ well-being, performance and progress is effected by use of social media by pupils, but we cannot manage parental use of it and so seek your cooperation in this area.

If you read or see information of concern to you, please come and talk with us at school.

Personal Items Brought into School (all parents)

All Houses are fully resourced with games for pupils to play and there are also numerous soft balls provided for pupils to play with at break-times and lunchtimes. We actively encourage pupils to play with these resources, but recognise that some pupils prefer to play quieter and less active games. Therefore, Match Attack / Pokemon cards (and similar type cards), and any other toys brought into school from home have historically provided an alternative source of entertainment.

We constantly reiterate to pupils that they have to be prepared for the possibility that their cards or toys may, in certain circumstances, become mislaid or damaged. The School will not take responsibility for these circumstances but will assist, when time allows, in resolving any potential conflict situations.

If any toys or cards are found in lessons and become a hindrance to teaching and learning, they will be confiscated immediately.

In certain situations, it is appropriate for a very small minority of children to have an object to hold that helps them to concentrate if it has been specifically suggested by the Learning Support Department.

Dean Close on the Internet (all parents)

If you don’t currently follow Dean Close on Facebook, we strongly encourage you to visit our page where we post lots of news, photos, videos and details of upcoming events.  The page link is https://www.facebook.com/DeanCloseSchool.

Alternatively, you can follow us on Twitter: @DeanCloseSchool ; or even Instagram: @deanclose_prepschool

Updating of parental details on the School’s Database (all parents)

The School Office needs to ensure that all details held on the database are up-to-date and comprehensive. The information is held confidentially within School so that we can contact you quickly if there is ever an emergency and to comply with our legal obligations.

Please advise of any amendments or additions using the attached form, including any other information you feel is important to share with the School’s staff (e.g. serious allergies, etc.). Please check mobile telephone numbers and email addresses as these can change more frequently than other contact details.  If you live overseas, we also need the details of your child’s UK guardian.  Please hand in this sheet to the School Office as soon as possible, or email Mrs Smith at dcpsoffice@deanclose.org.uk.

Message from the Bursary about access to the School in the holidays (all parents)

Parents and pupils are reminded that the school premises are closed during the holidays. For the sake of residents and paying customers, and to avoid liablility issues, permission will not normally be given for use of facilities.

If you need access to the School, for example to collect something that has been left behind, please contact the Estates Department on 01242 258050 so that arrangements can be made.