End of Term

Below you will find further information on:

  • Speech Day Programme, Saturday 29th June (all parents)

  • Sports Photos (all parents)

  • Michaelmas Term 2019 calendar (all parents)

  • Term Dates (all parents)

  • Drama (all parents)

  • Music (all parents)

  • Internet Safety (all parents)

  • Pre-Season Rugby Training (Year 5 to 8 boys’ parents)

  • Horse Riding (all parents)

  • Dean Close Choral Society (all parents)

  • Chaplaincy Trip – Reboot London (all parents)

  • Prayer Fellowship Dates (all parents)

  • Ultimate Activity Camp (all parents)

  • Dean Close Summer Hockey Camp (all parents)

  • Bacon Theatre (all parents)

  • School Shop and Uniform Exchange News (all parents)

  • Medical Matters (all parents)

  • Parent Groups on Social Media (all parents)

  • Personal Items Brought into School (all parents)

  • Dean Close on the Internet (all parents)

  • Updating of parental details on the School’s Database (all parents)

  • Message from the Bursary about access to the School in the holidays (all parents)

Speech Day Programme (all parents)

Please click here to access a copy of the programme of events on Saturday 29th June.

Sports Photos (all parents)

The sports department is trying to do their bit for the environment and has made the decision to minimise the number of colour photos that have been printed out.

All the sports photographs are now available to pupils to view and print if they wish via Google Drive. Pupils and parents have been sent a link to the drive which is only possible to view once a pupil has logged into their OWN SCHOOL Google Drive account using their school email address and school password. 

(username)@deanclose.org.uk and password

Please click here to access the link to the Google drive.

Mr Sutherland will be available in the Centenary Hall computer suite from 10.00am to help with login queries. There will also be a gallery of photos to look at.

Michaelmas Term 2019 calendar (all parents)

Please click here to access the Michaelmas 2019 calendar. Hard copies of the calendar are also available in the day and boarding houses and in the Front office.

Term Dates (all parents)

Michaelmas Term 2019

Start of Term: Monday 2nd September – Boarders return 6.00pm

Tuesday 3rd September – Day pupils return 8.15am

Exeat: Friday 27th September (3.45pm after Chapel) – Sunday 29th September (Boarders return 6.00pm)

Half Term: Friday 18th October (1.00pm after House Cross-Country) – Sunday 3rd November (Boarders return 6.00pm)

Exeat: Friday 22nd November (3.45pm after Chapel) – Sunday 24th November (Boarders return 6.00pm)

End of Term:  Friday 13th December (12.45pm after Carols by Candlelight)

Lent Term 2020

Start of Term: Monday 6th January – Boarders return 6.00pm

Tuesday 7th January – Day pupils return 8.15am

Exeat: Friday 24th January (4.00pm after House Swimming Gala) – Sunday 26th January (Boarders return 6.00pm)

Half Term: Friday 14th February (3.45pm after Chapel) – Sunday 23rd February (Boarders return 6.00pm)

Exeat: Friday 6th March (3.45pm after Chapel) – Sunday 8th March (Boarders return 6.00pm)

End of Term:  Friday 27th March (12.45pm after Chapel)

Trinity Term 2020

Start of Term: Monday 20th April – Boarders return 6.00pm

Tuesday 21st April – Day pupils return 8.15am


Please note that we adjusted our Exeat Dates in May 2020 to align with the Government’s decision to move the National bank Holiday from Monday 4th May to Friday 8th May

Exeat: Thursday 7th May (3.45pm after Chapel) – Sunday 10th May (Boarders return 6.00pm)

Half Term: Friday 22nd May (3.45pm after Chapel) – Sunday 31st May (Boarders return 6.00pm)

Soft Exeat: Friday 19th June 4.35pm: No Saturday school on Saturday 20th June. Boarders may go home for the weekend and return on Sunday 21st June.

End of Term: Saturday 4th July (1.00pm, at the end of Speech Day)

Drama (all parents)


The Senior Production has been cast and scripts have been issued.  Please note that rehearsals will commence on Tuesday 3rd September (first day of term). This particular rehearsal will be for the whole cast.  Weekly rehearsals will take place in the Centenary Hall on Tuesdays and Thursdays from 4.30 – 6.15pm.  Not all the cast will be required at every rehearsal and a detailed rehearsal schedule will be available before the start of term.

Your attention is drawn to two Sunday rehearsals – 3rd November for lead characters only, and 17th November which will involve the whole cast.  Please note that rehearsals take precedence over any clubs and activities.

Performance dates are Wednesday 3rd, Thursday 28th and Friday 29th November at 7.00pm.  Tickets will be available online via the Bacon Theatre booking website.

Extracurricular Speech and Drama Lessons

For all those pupils who are currently enrolled in extracurricular Speech and Drama lessons, and who have not yet notified Mrs Lawrence to the contrary, it is assumed that lessons will continue as normal from the beginning of the new academic year. Current Year 8 pupils who will be moving on to the Senior School are advised to contact Dean Close School for information regarding Speech and Drama arrangements and fees.

If you are not on the current Speech and Drama register, and would like to enrol for lessons from September, please notify Mrs Lawrence by email – llawrence@deanclose.org.uk – as soon as possible, and by Friday 12th July 2019 at the latest, as spaces are limited.

A full term’s notice in writing to the Head of Department is required should a pupil wish to discontinue Speech and Drama Lessons.  This includes the end of the Trinity Term, as it is assumed that lessons will continue as normal at the beginning of every new academic year.

Extracurricular Speech and Drama lessons will start in the second week of term, the week commencing 9th September 2019.

Music (all parents)

Starting and Stopping Music Lessons

Please can we remind parents that the deadline for signing up for music lessons starting in the Michaelmas Term, is Friday 28th June 2019.  To stop lessons requires a whole term’s notice.

Failure to do so, will result in full payment of a term’s fees, even if the student does not attend lessons, because we are contractually obliged to pay the music peripatetic, unless they received a terms’ notice. To stop lessons at the end of the Michaelmas Term, we should have received notice from you at the beginning of September.  To stop lessons at the end of the Lent Term, notice will be due at the start of January.

Any queries, or if you wish to start or stop an instrument, please email Mrs Godley at dcpsmusic@deanclose.org.uk

Internet Safety (all parents)

Dean Close Preparatory School is committed to promoting the safe and responsible use of the internet and as such we feel it is our responsibility to raise particular issues that are of concern.  Technology is continually evolving and keeping up with the pace of these changes can be very hard.  As mentioned previously, the internet advisory service ‘Childnet’ offers regular updates for parents to which they can sign up to: http://eepurl.com/xyjOb.

The links below are particularly useful when considering your child’s online safety.




This is a subject parents often raise when discussing the challenges posed by the use/overuse of technology.  By being well informed about developments in technology, aware of your child’s use of a device and pro-active in offering alternatives to the entertainment provided by technology are all positive steps all parents may wish to consider during the long summer break.

Pre-Season Rugby Training (Year 3 to 5 boys’ parents)

Please click here for more information

Horse Riding (all parents)

Riding will recommence in the Michaelmas term on Thursday 12th September 2019.  If your son or daughter wishes to take up riding or continue to ride in the Michaelmas term please click here to complete a form.  Please email the form to Mrs Cradock so she can send you a registration form.

Any queries, please contact Mrs Cradock at fecradock@deanclose.org.uk

Dean Close Choral Society (all parents)

Dean Close Choral Society is recruiting adult singers now!  The Choral Society is open to everyone – parents past, present and future; staff, past and present; governors; Old Decanians – indeed, anyone connected or unconnected with the Schools.  There are no auditions, although being able to sing and read music is highly desirable, as well as availability to rehearse on Tuesdays for an hour from 7.00pm.

There will be eight rehearsals to learn Puccini’s ‘Messa di Gloria’ starting on Tuesday 5th November and continuing until 26th November and then, after a pause for Christmas, they will resume on 14th January for the remaining four rehearsals.  Our concert is in the Pittville Pump Room on Sunday 9th February, when Choral Society will take part in the Senior School’s Spring Concert.  Rehearsals are in the Prince Michael Hall, which is in the Senior School’s Music department building close to the Bacon Theatre.

Please come to along on 5th November if you would like to sing.  We are in particular need of sopranos and tenors, but all singers will be most welcome.  If you are intending to come along, please do let Sylvia Klemz, shklemz@deanclose.org.uk know so that there are enough copies available.

Chaplaincy Trip – Reboot London (all parents)

Please click here for more information

Prayer Fellowship Dates (all parents)

At Dean Close we believe in the importance of prayer in underpinning all that we are and do as a school. The Prayer Fellowship is therefore seen as an essential part of supporting and upholding the School.

The Prayer Fellowship is an informal gathering of parents from the Pre-Preparatory, Preparatory and Senior schools, who meet over coffee to pray for the whole School. Everyone is welcome to come along.

We meet from 8.30 – 9.30am at Dean Close House, for coffee followed by prayer.

Michaelmas Term dates:

Friday 13th September

Friday 27th September

Friday 10th October

Friday 8th November

Friday 22nd November

Friday 6th December

Any queries, please email our Parent Representative: deancloseppf@tenastic.com.

Ultimate Activity Camps (all parents)

Please click here for more information

Dean Close Summer Hockey Camp (all parents)

This summer we are running a Summer Hockey Camp from Monday 19th to Thursday 22nd August for children aged 7 to 11 years old in the mornings and children aged 12 and over in the afternoons.

Sessions cost £25.00 with a 10% discount if you book for all 4 days.

Please click here for more information. To book a place, please contact Lydia Day, 01242 267431 or email enquiries@deanclosevenues.co.uk. Alternatively, you can book online: www.deanclose.org.uk/courses

Bacon Theatre (all parents)

Please click here for more information

School Shop and Uniform Exchange News (all parents)

Our thanks go to all the parents and pupils for their support for a great year in the shop. As ‘back to school’ is approaching, donations of uniform to the Uniform Exchange will be gratefully received, especially sportswear.

It is that time of year in the Shop calendar when we are preparing for the fitting season ahead for new pupils and those moving up the school.

Pupils moving up from Year 8 to Year 9

Pupils will need to order their uniform from the online shop, www.schoolblazer.com.  Sports kit should still be purchased from the School Shop, although those pupils moving up from Year 8 will have most of the sports kit already, so don’t need an appointment.

The Shop has already begun fittings for September 2019, please contact Kate Wood to make an appointment: kwood@deanclose.org.uk or 01242 258016.

School Shop Opening Times

The School Shop is only open during term time, and closes each day between 12.30pm and 1.00pm.

Monday           8.00am – 4.00pm

Tuesday           9.30am – 6.00pm

Wednesday     9.30am – 6.00pm

Thursday         9.30am – 6.00pm

Friday              8.00am – 4.00pm

Saturday          10.00am – 3.00pm

Appointments for September intake of pupils begin this term.

School Shop Summer Holiday Opening Times

Tuesday           2nd July, 9th July, 16th July, 23rd July        10.30am – 2.30pm

Thursday         4th July, 11th July, 18th July, 25th July      10.30am – 2.30pm

Thursday         22nd August                                          9.30am – 5.00pm, appointments only

Friday              23rd August                                          9.30am – 5.00pm, appointments only

Saturday          24th August                                          9.30am – 2.00pm, appointments only

Sunday             25th August                                          Closed

Monday           26th August (bank holiday)                   Closed

Tuesday           27th August                                          9.30am – 5.00pm, appointments only

Wednesday     28th August                                          9.30am – 5.00pm, appointments only

Thursday         29th August                                          9.30am – 5.00pm, appointments only

Friday              30th August                                          9.30am – 5.00pm, overseas appointments

Saturday          31st August                                           9.30am – 2.00pm, first come first served

Sunday             1st September                                      Closed

Monday           2nd September                                     10.30am – 7.00pm, first come first served

Tuesday           3rd September                                     Normal opening hours

Medical matters (all parents)

Sickness ‘48 hour rule’

From time to time children are sick (vomit) either at home or at school. Unfortunately it is not possible to distinguish between the causes, and therefore it is essential that the same rule of exclusion applies in all cases of vomiting or diarrhoea. In the Health Protection Agency document, ‘Guidelines for the Control of Infection and Communicable Disease in School and Early Years Settings’, the guidance is:

Diarrhoea and Vomiting exclusion

Diarrhoea and / or vomiting commonly affects children and staff and can be caused by a number of different germs, including viruses, parasites and bacteria. Infections can be easily spread from person to person (by unwashed hands), especially in children. In general, it is recommended that any staff member or child with diarrhoea and/or vomiting symptoms must stay away or be excluded from the school or early years setting until they have been free of symptoms for 48 hours (the ‘48 hour rule’) and feel well. Personal hygiene whilst ill must be very strict. If your child is sick at school, we will ask you or your emergency contact to take your child home. They should not return for 48 hours. We appreciate that this is inconvenient in many cases, and you may not believe your child is ill, but you will appreciate that we do this in all cases and it should reduce the risk of infection for all children in school.  As an example, if your child is sick at lunchtime on a Tuesday, they should not return to school until after lunch on Thursday, provided there have not been any further episodes of vomiting. Pupils should also not swim for a week after vomiting or diarrhoea. Thank you for your understanding with this.  Further guidance on infection control may be found on the Public Health England Website.

Nut and Seed Allergies

Please be aware that some pupils have serious nut and seed allergies. We would therefore ask that no food is brought into school or the boarding houses that contains nuts or seeds.

Medical Information

If your child’s medical or dietary needs have changed since entering the School please email the medical centre medical@deanclose.org.uk so that our records can be kept up-to-date.


Pupils with asthma must carry their own inhaler at all times. We also ask that a spare inhaler, which can be kept at School, is handed into the School Office on the first day of term.

Parent Groups on Social Media (all parents)

Please can we remind parents to be especially careful in what they choose to post on social media sites and parent group chats. We recognise the usefulness of such forums, but would impress upon the importance of retaining the anonymity of all those spoken about as well as any specific details of situations arising. As a school, we will take action when pupils’ well-being, performance and progress is effected by use of social media by pupils, but we cannot manage parental use of it and so seek your cooperation in this area.

If you read or see information of concern to you, please come and talk with us at school.

Personal Items Brought into School (all parents)

All Houses are fully resourced with games for pupils to play and there are also numerous soft balls provided for pupils to play with at break-times and lunchtimes. We actively encourage pupils to play with these resources, but recognise that some pupils prefer to play quieter and less active games. Therefore, Match Attack / Pokemon cards (and similar type cards), and any other toys brought into school from home have historically provided an alternative source of entertainment.

We constantly reiterate to pupils that they have to be prepared for the possibility that their cards or toys may, in certain circumstances, become mislaid or damaged. The School will not take responsibility for these circumstances but will assist, when time allows, in resolving any potential conflict situations.

If any toys or cards are found in lessons and become a hindrance to teaching and learning, they will be confiscated immediately.

In certain situations, it is appropriate for a very small minority of children to have an object to hold that helps them to concentrate if it has been specifically suggested by the Learning Support Department.

Dean Close on the Internet (all parents)

If you don’t currently follow Dean Close on Facebook, we strongly encourage you to visit our page where we post lots of news, photos, videos and details of upcoming events.  The page link is https://www.facebook.com/DeanCloseSchool.

Alternatively, you can follow us on Twitter: @DeanCloseSchool; or even Instagram: @deanclose_prepschool

Updating of parental details on the School’s Database (all parents)

The School Office needs to ensure that all details held on the database are up-to-date and comprehensive. The information is held confidentially within School so that we can contact you quickly if there is ever an emergency and to comply with our legal obligations.

Please click here to access the form.

Please advise of any amendments or additions using the attached form, including any other information you feel is important to share with the School’s staff (e.g. serious allergies, etc.).  Please check mobile telephone numbers and email addresses as these can change more frequently than other contact details.  If you live overseas, we also need the details of your child’s UK guardian.  Please hand in this sheet to the School Office as soon as possible, or email Mrs Smith at dcpsoffice@deanclose.org.uk.

Message from the Bursary about access to the School in the holidays (all parents)

Parents and pupils are reminded that the school premises are closed during the holidays. For the sake of residents and paying customers, and to avoid liablility issues, permission will not normally be given for use of facilities.

If you need access to the School, for example to collect something that has been left behind, please contact the Estates Department on 01242 258050 so that arrangements can be made.